Time is money

Hourly invoicing and other reasons to use Husky's time registration

Michiel Destoop
November 29, 2019
⏱ 3 min. read
This article deals with functionality that might have evolved meanwhile. Check the Help Center for an actual overview, or request an online demo.

Timesheets is a new feature within Husky. You use it to register hours according to projects. It is the first feature that was developed especially for marketing agencies.

Reasons to keep track of your time - for marketing agencies

  • You invoice customers according to time performed: hourly invoicing.
  • For subsequent calculation, you want to compare the services sold to the hours actually worked. Your customer knows in advance what he has to pay and you want to ensure that you keep a healthy margin between sales price and hours worked.
  • If you are considering hiring an extra colleague, you can see as a team what kind of work you can pass on to that colleague and therefore also what employee profile you need.

Reasons to keep track of your time - for marketing teams

  • You have an internal graphics studio that works for different business units. You want to (re)charge these costs internally.
  • In order toincrease your productivity, you want to keep track of what you spend your time on. What percentage of your time goes to meetings, how much to strategy, research, creation, administration, etc.? To measure is to know, and then you can start steering.
  • You also see the time of your marketing colleagues as a cost for your marketing projects. You want to keep track of how much time is spent on which project. For the ROI calculation, you also want to take into account the time spent on the project.

For the Timesheets in Husky, as always, we go for simplicity and convenience. Moreover, it is fully integrated in the digital marketing planner. Plans, projects, tasks, budget, and timesheets: it all belongs together.

Task completed? Time added

When ticking off a task, you can always add how long you've worked on it. In this way, while processing your tasks, you can fill in your timesheet, up-to-the-minute, or you can discuss with colleagues that you round time registrations to 5, 10 or 15 minutes.
You can disable this pop-up window in your personal preferences if you don't want to add time in this way.

Ticking off tasks to fill in the time sheet

Adding time registrations in between

If you receive a phone call or an email that comes between your planned work, it is possible to easily add a new time registration. You can attach it to a known task, but you don't have to. It doesn't matter in which plan or project you were working, the timesheet is overarching across all plans/clients.
TIP: the fastest way to register time. Click on the little + in the dark left column of Timesheets.

Filling in and adding hours to the time sheet

Or are you someone who fills in their timesheets once a day or week because you prefer to keep everything on paper first, then you will like our daily or weekly overview. In one glance you can see whether you have reported enough time on a day or a week.
It is also possible to add day notes in order to explain why you did not register 8 hours that day. A day of Christmas shopping, for example.

Day notes to explain a free afternoon, for example

Billable or non-billable?

During your time registrations, you can not only determine your task type (administration, meeting, concept, corrections, ...), but also whether that time should be regarded as billable or not. Aftercare, for example, is logged, but not invoiced. 

Overview for more insight

How much time did colleagues X and Y spend on customer Z last month, on which projects and on which tasks? How much turnover did we achieve last month based on our hours? Did everyone fill in their timesheets of last week? What is the ratio of billable to non-billable time in a year? What plans have we mainly been working on in the past quarter?
These are all questions that are answered in the Team Overview. You can either look at the graphical dashboard, or you can consult a list with all detailed time registrations.

Team overview of time registrations
Detailed time registration in list view

Coming soon: hourly fare according to task type

Determine an hourly fare for each job type and you will not only see totals according to time worked, but also how much revenue it represents. The registered time is thus added as an invoice to each project budget.

Coming soon: task planning as the basis for your time registration

Do you already use time blocks for the planning of your tasks? We use these time blocks as suggestions for your timesheets. All you have to do is confirm those suggestions and you're done with your timesheets. Again, that makes a difference to your administration, because there are more fun things to do than filling in your timesheets.

In Agency accounts, the Timesheets functionality is activated by default. If you want to use it as a marketing team, you can also request this upgrade.